Prescript Recruitment Blog - Perfectly Placed For Doctors - Locum and Permanent Jobs

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We're Officially ISO 9001 Certified! - Prescript’s Quality Management System

As the Head of Impact and Success, I’m super excited to let you in on some huge news at Prescript... *drumroll*

We’ve been ISO 9001 certified! It means our quality management system (QMS) has been audited, and we’re officially judged to have excellent standards.

The ISO 9001 certification is a globally recognised standard that assesses an organisation's quality management system. Our QMS has been audited and evaluated, and we are delighted to have achieved this certification.

We knew that ISO 9001 would certify our commitment to quality management and put us among the elite of companies focused on customer service and continuous improvement. What we didn’t know was how much work was involved to achieve it… The high level of detail and complexity makes receiving the certification even more gratifying!

For our health services, this certification means you can feel confident in consistently receiving a high-quality service from Prescript. We take great pride in ensuring that our doctors and health services receive the best possible service, and we are delighted that this has been recognised through the ISO 9001 certification.

Gaining ISO 9001 was a crucial part of our agreements with different health districts. However, it has also had the unintended benefit of allowing us to assess every corner of our Prescript processes, focusing on how we can better care for our doctors.

Our team is overjoyed at this achievement, and we are committed to maintaining and continuously improving our QMS to ensure we meet and exceed the expectations of our health services and the high standards set by ISO 9001.

“Thank you for your continued trust and support in Prescript. We are excited about what the future holds and look forward to continuing to provide exceptional services to our valued doctors and health services.”
— Melissa Crane - Head of Impact & Success
“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email hello@prescript.com.au

  3. Click 'Connect with Prescript'

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”

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How Do I Get Paid As A Locum Doctor?

Dear Prescript Doctors,

As the founder of Prescript, I’m dedicated to ensuring that our service excels in every aspect, particularly when it comes to seamless and efficient payment processes for our doctors. Our commitment is to ensure that our clients (hospitals, clinics, and medical practices) and you, our valued locum doctors (consultants, registrars, and RMOs), experience hassle-free payment transactions.

Understanding how you get paid as a locum doctor is crucial. Here at Prescript, we have streamlined the payment methods to four options. In advance of your locum placement, we will confirm which one that applies to you. Skip to the relevant section for an in-depth overview.

  1. Paid Directly by the Health Service (Payroll)

  2. Paid Directly by the Health Service (Invoice)

  3. Paid via Prescript’s Payroll Provider

  4. Paid via Prescript (Invoice)

Paid Directly by the Health Service (Payroll)

What to Expect:

  1. Your rate (hourly/daily) is confirmed in your Prescript Locum Booking Confirmation.

  2. Details about whether the rate includes superannuation are specified.

  3. Payment processes and schedules are confirmed in advance.

  4. You will typically submit weekly timesheets approved by the health service

  5. ⏰ Send a copy to finance@prescript.com.au by 10 am Monday

Paid Directly by the Health Service (Invoice)

What to Expect:

  1. Your hourly or daily rate will be confirmed in advance by Prescript in your Prescript Locum Booking Confirmation

  2. We will ask you about your current business structure - company, trust, partnership, sole trader.

  3. We will check it meets the health service requirements ℹ️ please note that most health services prefer to receive invoices if your business structure is a Company (Pty Ltd)

  4. Some health services will accept invoices from sole traders. Invoicing as a Sole Trader can result in tax and super obligations for the health service—for example, you may be an employee for superannuation guarantee purposes. This means your daily rate will include super and be withheld.

  5. You may need to provide evidence of your business insurance for the health service to review in advance e.g. Public and Products Liability (in your business structure name) + Professional Indemnity Insurance + Workers compensation insurance or Income protection

  6. If requested, we can share invoice templates that can be used

  7. Timesheets may be required to accompany your invoices; again, Prescript will confirm the process / weekly rhythm with you in advance.

  8. ⏰ Send a copy of your invoice to finance@prescript.com.au by 10 am Monday

ℹ️ Any tax or super payments are your responsibility

ℹ️ Prescript cannot advise which business structure you should choose, but we can share the health service requirements. We recommend you talk to your tax, business or legal adviser.

ℹ️ Prescript cannot provide business insurance advice, however we can share the health service requirements. Typically, we see the following requested:

Public and Products Liability
• for at least $20,000,000 for each individual claim or series of claims arising out of a single occurrence
• public & product liability insurance are issued in the name of your business structure, not in your personal name.
• Must be purchased by the business (or contractor), and the business must advise who is working in the practice and the nature of the healthcare provided

Professional Indemnity Insurance
• for at least $10,000,000, for any one claim or series of claims arising out of a single occurrence
• provided to individuals (will be in your name as a doctor)

Workers compensation insurance or Income protection
• (this may be included in your standard medical indemnity coverage)

Paid via Prescript’s Payroll Provider

What to Expect:

  1. Your hourly or daily rate details (and whether the super is inclusive or exclusive), will be confirmed in advance by Prescript

  2. Payment will be via Prescript’s expert payroll partners

  3. Salary packaging options available

  4. Insurances provided: Public and Products Liability, Professional Indemnity Insurance and Workers compensation insurance          

  5. We, along with our payroll partners, will guide you through the process / rhythm of being paid correctly and promptly.

  6. Typically you will complete a weekly timesheet and have it approved by a Consultant, HoD or Med Admin

  7. ⏰ Send a copy of your timesheet to finance@prescript.com.au by 10 am Monday

Paid via Prescript (Invoice)

What to Expect:

  1. Your hourly or daily rate will be confirmed in advance by Prescript in your Locum Booking Confirmation

  2. The rate will be + GST (if you are registered for GST)

  3. Any tax or super payments are your responsibility.

  4. Prescript will confirm the process / weekly rhythm with you in advance

  5. Please note that only a Company - Pty Ltd or a Trust can invoice Prescript directly

    • ℹ️ Prescript does not pay invoices from business structures that are Sole Trader, Partnership or some Trusts.

  6. You must provide evidence of business insurance: Public and Products Liability (in your business structure name) + Professional Indemnity Insurance + Workers compensation insurance or Income protection.

  7. Prescript can share an invoice template that can be used

  8. Timesheets may be required to accompany your invoices, again Prescript will confirm the process / weekly rhythm with you in advance.

  9. ⏰ Send a copy of your invoice & timesheet to finance@prescript.com.au by 10 am Monday

  10. Prescript will need to receive copies of the following insurance:

    • Public and Products Liability
      • for at least $20,000,000 for each individual claim or series of claims arising out of a single occurrence
      • public & product liability insurances are issued in the name of your business structure, not in your personal name.
      • Must be purchased by the business (or contractor) and the business must advise who is working in the practice and the nature of the healthcare provide

    • Professional Indemnity Insurance
      • for at least $10,000,000, for any one claim or series of claims arising out of a single occurrence
      • provided to individuals (will be in your name as a doctor)

    • Workers compensation insurance or Income protection
      • (this may be included in your standard medical indemnity coverage)

The above is not an exhaustive list, for example, we have not gone through VMoney for NSW Health VMOs. The best thing to do is to talk to your Prescript Recruitment Partner about the payment options for your locum position. We are here to help!

FAQ

Please note: Prescript cannot provide financial advice or advice on business structure, insurance, tax, or super.

FAQ - WHAT INSURANCE DO I NEED?

We always recommend obtaining your own advice about appropriate medical indemnity coverage from an insurance provider.

If you use a business structure to invoice a health service (or Prescript) directly, you may be asked to provide evidence of Public and Products Liability insurance, Professional Indemnity Insurance, Workers’ compensation insurance, or Income protection. Again, get advice so you have the proper protection in place.

FAQ - CAN I INVOICE AS A SOLE TRADER?

Prescript cannot provide any advice on a business structure. We can pass on the requirements of the health services we work with, and many prefer to deal only with a Company—Pty Ltd or a Trust. This means that invoicing as a sole trader is not an option for locum positions at those clients.

Some health services will accept invoices from Sole Traders (this is becoming less available). When you invoice as a sole trader, the health service may have tax and super obligations— for example, you may be an employee for superannuation guarantee purposes. This means your hourly/daily rate will include super and be withheld.

FAQ - I AM VISITING FROM OVERSEAS - DO I NEED AN AUSTRALIAN BUSINESS STRUCTURE?

If you work in Australia for no more than 183 days // 6 months of any given 12-month period, you will most likely be able to invoice using your overseas registered business.

Insurance coverage must be confirmed by the health service you are providing the service to.

For example, sometimes Australian/NZ-trained doctors living overseas decide to do a one-off locum. They can fill in a “Statement by a supplier not quoting an ABN” form from the ATO, which means you can locum with less bureaucratic burden.

Health services must approve temporary ABN waivers in advance (ask first!), and you may need to provide an accompanying letter from your accountant saying you are meeting your tax obligations in your country of residence.

FAQ - Who pays for travel, accommodation and car hire?

Different rules apply to different locum placements. Prescript will clarify travel costs, accommodation bookings, and car hire with you in advance. Top tip: Don’t pay for anything yourself that requires reimbursement without approval in writing!

I hope this blog helps answer some of your questions and get you ‘locum ready’ with finances.

Best wishes,

James Duque-Hill

Prescript’s Founder & Chief Vision Officer

james@prescript.com.au // 1300 755 498

“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email hello@prescript.com.au

  3. Click 'Connect with Prescript'

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”

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🌟 Prescript Recruitment Shines as Finalist in RCSA 2024 Australian Awards! 🌟

We are thrilled to announce that Prescript Recruitment has been recognised as a finalist in the prestigious Excellence in Social Purpose category for the RCSA (Recruitment, Consulting, and Staffing Association) Industry Awards 2024!

Our Excellence in Social Purpose nomination shines a light on our broader commitment beyond recruitment. At Prescript, we see ourselves as more than just a recruitment agency; we are partners in driving positive change in healthcare nationwide. Our initiative of providing 1 million days of clean water in Ethiopia, in collaboration with B1G1, shows our dedication to global impact and underscores our belief in the power of business as a force for good.

Over the past nine years, Prescript has been at the forefront of addressing Australia’s critical regional doctor shortage. As the preferred recruitment partner for public health districts and private healthcare providers, we’ve played a pivotal role in bridging the gap between highly skilled doctors and areas with dire healthcare needs.

The Excellence in Social Purpose category celebrates organisations that transcend their day-to-day operations to drive positive social impact. This nomination underscores our dedication to making a tangible difference beyond normal business metrics.

Congratulations to all the finalists - together, let us continue to inspire positive change.

James Duque-Hill - Prescript’s Founder & Chief Vision Officer

james@prescript.com.au // 0410 792 310

“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email hello@prescript.com.au

  3. Click 'Connect with Prescript'

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”

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650 000 Days Of Water Were Donated! 5 Minutes With Prescript's Giving Manager 💧

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Here at Prescript Recruitment, we embed giving in what we do to create a habit of doing good.

Our current giving goal is to provide 1 million days of access to clean water for families living in rural Ethiopia.

Reaching 650,000 days of water is an incredible milestone, and we want to share more about what this all means and how we have got here.  

Read the below Q&A with our Giving Manager, Stef McLaughlin, to understand more about our giving goal and the projects we support

Tell us about your role as a Giving Manager?

I am responsible for our giving relationship with the Global Giving Business initiative, B1G1. (I am also Prescript's Operations & Leadership Manager). I keep track of our daily business activities and carry out the behind-the-scenes bits and pieces to ensure that our giving is linked and processed.

I then share that impact – how many days of water is given - with our Prescript team, the doctors, hospitals, and health services we work with, and anyone who will listen! 💧

What is B1G1?

B1G1 is a Global Giving Business Initiative originally called 'Buy1Give1'. They have a mission to create a world that's full of giving.

Unlike conventional giving models, B1G1 helps businesses achieve more social impact by embedding giving activities into everyday business operations and creating unique giving stories.

We have a fantastic partnership with B1G1, and I love working with the team there. Each time I speak with Paul Dunn, B1G1's co-founder, I feel energised and inspired to continue doing good in the world. 💧

How did you decide on the giving goal of 1 million days of clean water access?

We decided on the giving goal as a team during one of our planning days together a couple of years ago. There are SO many incredible projects facilitated through B1G1, and it wasn't easy to choose.

In the end, we decided to focus on the water projects in Ethiopia because being able to access safe drinking water is a fundamental human right. 💧

Tell us more about it; how does it all work?

The projects we support fund the construction of hand-dug wells in the Ethiopian province of Tigray. The projects also included training & education in health and sanitation and family planning.

However, things have shifted a bit. Over the past 18 months, the region of Tigray has been subject to dreadful civil unrest. Devastatingly, thousands of the water points have been damaged or rendered non-functional.

So, although our giving goal was initially to help with brand new hand-dug wells, the contributions are now to repair damaged wells (or build new ones where possible). 💧

What do you love about the giving project?

I love that regardless of what has been happening in the world, we have been able to continue giving and making positive outcomes overseas. The pandemic has had many ups and downs, but we have continued our relationship with B1G1 and the water project. 💧

How do you feel about reaching the 650k milestone?

Thankful and joyful! And it is all because of the wonderful doctors and health services we work with. Prescript links our day-to-day business activities as a medical recruitment company to our giving goal. 💧

Giving examples:

✓ When a hospital or practice confirms a doctor in a locum or permanent position in regional Australia = Prescript donates

✓ When a doctor refers another doctor to us = Prescript donates

✓ When a doctor registers as a new candidate with Prescript = Prescript donates

✓ When a doctor completes a reference for another doctor = Prescript donates

✓ When a hospital or practice agrees to work with Prescript on a long-term vacancy = Prescript donates. 💧

What next?

We will keep going! It's now more important than ever that we help the communities in Tigray. We want to reach 1 million days of water donated.

We'll keep you updated on the news from the Tigray province and any information we receive about wells, their repairs and clean water. 💧

About Stef McLaughlin

I’m Stef, Operations, Leadership & Giving Manager for Prescript Recruitment. My role is to support the team in putting our vision into action – helping solve the regional doctor shortage in Australia.

I find solutions and ideas that help Prescript thrive and grow, always with doctors and health services in front of mind. Having spent the past eight years assisting communities to have the healthcare they deserve, this is an area I am very passionate about.

The giving component to my position is something important to me. Prescript has continued to give towards its goal each week in the good times and turbulent times. This is having a global impact on people living in poverty. It means what we do every day is making a difference, here solving the doctor shortage and in Ethiopia solving the clean water shortage.

Out of work you can find me relaxing in nature, taking my dog Lukas on adventures near my home in coastal NSW.

  1. Call me on 0416 544 577

  2. Email stef@prescript.com.au 

  3. Or click 'Connect with Prescript’

 
“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email contact@prescript.com.au

  3. Click 'Connect with Prescript'

 

We’d love to hear from you!

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”
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HealthShare Victoria Has Awarded Prescript ‘Official Medical Locum Agency Services Provider!’ 🏆

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HealthShare Victoria recently announced the winning panel members for the placement of medical locums into Victorian Public Hospitals. We are delighted to share that Prescript was awarded as an official locum agency services provider!

This means Prescript is perfectly placed to help doctors with locum positions in rural, regional and metro health services.

Did you know that Prescript has an office in Melbourne and a team of five living and working in Victoria? The whole of Prescript Recruitment (whether we are based in SA, NSW or VIC) is looking forward to supporting more communities in getting the healthcare they deserve and solving the doctor shortages.

To find out more about our Prescript team, click About Us below OR call 1300 755 498 OR email contact@prescript.com.au

About James Hill

I'm James Hill - a medical recruitment specialist. I am passionate about solving the regional doctor shortage in Australia and global recruitment projects, finding doctors for hospitals and practices across both permanent and locum positions.

As the founder of Prescript Recruitment, I have the practical experience of delivering an exceptional recruitment service with the result that communities everywhere have the healthcare they deserve.

My sixteen years of working with healthcare providers have given me a first-hand insight into the issues they face to attract doctors. Prescript has a successful track record of filling critical and niche doctor roles in Australia, New Zealand, Singapore, Canada, USA, UAE, UK and Ireland.

Adelaide is home to the Prescript mascot Bonnie, and that is where you can find me. Borders permitting (we are all familiar with this!) I am often hopping on a plane to visit colleagues in Hobart, Sydney, Melbourne and all the remote corners of NSW.

'Impact' is a crucial motivation for the Prescript team and me - we link the work with finding excellent jobs for doctors to our giving goal for people living in poverty overseas. So every time you work with us, great things happen here in regional Australia + also for your medical career + also for those in need of clean water in Ethiopia.

I'd love to hear from you. There are three ways to contact me:

  1. Call me on 0410 792 310

  2. Email james@prescript.com.au 

  3. Or click 'Connect with Prescript’

 
“I believe for you to partner with the right medical recruitment agency, that reflects your wishes and lifestyle choices, is so important. Prescript’s focus is on what matters most to you, whatever stage of your career, your location or your future plans.”
“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email contact@prescript.com.au

  3. Click 'Connect with Prescript'

 

We’d love to hear from you!

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”
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Happy Seventh Birthday, Prescript Recruitment!

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Happy Seventh Birthday, Prescript Recruitment!

We can’t believe that Prescript has turned seven years old! We want to thank all the doctors that have chosen Prescript to help them find locum, telehealth and permanent work. And thank you to the health services who partnered with us – departments, hospitals, and clinics.

How did we celebrate? We had a team retreat on the Gold Coast in April – it was wonderful to be together again. The Prescript team is based across four states and eight locations, and like many businesses, we have a hybrid model of working from home and office work. Seeing each other in person was so energising and motivating!

The future is looking bright for Prescript – we are growing and looking forward to helping more regional health services solve their doctor shortage.

Here is a selection of photos of celebrations together and over the years (and some celebrations via zoom!):

About James Hill

I'm James Hill - a medical recruitment specialist. I am passionate about solving the regional doctor shortage in Australia and global recruitment projects, finding doctors for hospitals and practices across both permanent and locum positions.

As the founder of Prescript Recruitment, I have the practical experience of delivering an exceptional recruitment service with the result that communities everywhere have the healthcare they deserve.

My sixteen years of working with healthcare providers have given me a first-hand insight into the issues they face to attract doctors. Prescript has a successful track record of filling critical and niche doctor roles in Australia, New Zealand, Singapore, Canada, USA, UAE, UK and Ireland.

Adelaide is home to the Prescript mascot Bonnie, and that is where you can find me. Borders permitting (we are all familiar with this!) I am often hopping on a plane to visit colleagues in Hobart, Sydney, Melbourne and all the remote corners of NSW.

'Impact' is a crucial motivation for the Prescript team and me - we link the work with finding excellent jobs for doctors to our giving goal for people living in poverty overseas. So every time you work with us, great things happen here in regional Australia + also for your medical career + also for those in need of clean water in Ethiopia.

I'd love to hear from you. There are three ways to contact me:

  1. Call me on 0410 792 310

  2. Email james@prescript.com.au 

  3. Or click 'Connect with Prescript’

 
“I believe for you to partner with the right medical recruitment agency, that reflects your wishes and lifestyle choices, is so important. Prescript’s focus is on what matters most to you, whatever stage of your career, your location or your future plans.”
“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email contact@prescript.com.au

  3. Click 'Connect with Prescript'

 

We’d love to hear from you!

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”
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How Do I Get Paid As A Locum Doctor?

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“I believe our service sets us apart, ensuring that both our clients (hospitals, clinics and medical practices) and our candidates (consultants, registrars and RMOs) experience speedy and fuss-free processing around getting paid.”
— Hugo Scales - Finance & Payments Manager

Getting paid on time and with the minimum fuss is essential when you are a locum doctor. My role at Prescript Recruitment is to make sure you can concentrate on your locum position and take away any burden with pay administration.

There are four main options when it comes to being paid as a doctor:

  1. Paid by the health service directly - on their payroll

  2. Paid by the health service directly - via invoice

  3. Paid by Prescript’s payroll provider

  4. Paid by Prescript directly - via invoice

To some extent, our health service clients (health districts, hospitals and clinics) dictate what process they require when it comes to paying you.

Talk to us when confirming a locum placement and will make sure you have all the information upfront.

Paid by the health service directly - on their payroll

1. Health Service - PAYROLL - What to expect

✓ Your hourly or daily rate will be confirmed in advance by Prescript in your Locum Booking Confirmation

✓ Your rate will be confirmed if it is plus super or inclusive

✓ We will confirm the payment process / weekly rhythm with you

✓ Typically you will complete a weekly time-sheet (electronically or sometimes paper-based)

✓ Have the timesheet approved by a Consultant, HoD or Med Admin

✓ Submit online and/or send a copy to me: timesheets@prescript.com.au

ℹ️ Most health services have a pay schedule frequency - I will let you know when to expect to be paid.

ℹ️ If your payment is delayed, I will follow up on your behalf.

ℹ️ Super will be paid to your nominated fund

Paid by the health service directly - via invoice

2. health service - INVOICE - WHAT to expect

✓ Your hourly or daily rate will be confirmed in advance by Prescript in your Locum Booking Confirmation

✓ We will ask you about your current business structure - company, trust, partnership, sole trader?

✓ We will check it meets the health service requirements ℹ️ please note that most health services prefer to receive invoices if your business structure is a Company (Pty Ltd) or in some instances a Trust

✓ You may need to provide evidence of your business insurance for the health service to review in advance e.g. Public and Products Liability (in your business structure name) + Professional Indemnity Insurance + Workers compensation insurance or Income protection

✓ If requested, I can share invoice templates that can be used, plus we offer the service of drafting your invoices before sending them to the health service

✓ Timesheets may be required to accompany your invoices, again Prescript will confirm the process / weekly rhythm with you in advance.

✓ Any tax or super payments are your responsibility (see point below about Sole Trader invoices)

✓ Emails for invoices & timesheets: finance@prescript.com.au

ℹ️ Prescript cannot advise which business structure you should choose, but we can share the health service requirements. We recommend you talk to your tax, business or legal adviser.

ℹ️ Prescript cannot provide business insurance advice, but we can share the health service requirements. Typically, we see the following requested:

Public and Products Liability
• for at least $20,000,000 for each individual claim or series of claims arising out of a single occurrence
• public & product liability insurances are issued in the name of your business structure, not in your personal name.
• Must be purchased by the business (or contractor) and the business must advise who is working in the practice and the nature of the healthcare provided

Professional Indemnity Insurance
• for at least $10,000,000, for any one claim or series of claims arising out of a single occurrence
• provided to individuals (will be in your name as a doctor)

Workers compensation insurance or Income protection
• (this may be included in your standard medical indemnity coverage)

ℹ️ Some health services will accept invoices from a Sole Trader. There can be tax and super obligations for the health service when you invoice as a sole trader – for example, you may be an employee for superannuation guarantee purposes. This means your daily rate will include super and be witheld.

Paid by Prescript’s payroll provider

3. PRESCRIPT’S PAYROLL SERVICE - WHAT to expect

✓ Your hourly or daily rate details (and whether the super is inclusive or exclusive),  will be confirmed in advance by Prescript

✓ Payment will be via one of Prescript’s official payroll partners

✓ Salary packaging options available

✓ They are experts in paying doctors

✓ Insurances provided: Public and Products Liability, Professional Indemnity Insurance and Workers compensation insurance          

✓ We, along with our payroll partners, will guide you through the process / rhythm of being paid correctly and promptly.

✓ Typically you will complete a weekly timesheet and have it approved by a Consultant, HoD or Med Admin

✓ Please email your timesheet to timesheets@prescript.com.au by Tuesday at 10 am to be paid by Friday

Paid by Prescript directly - via invoice

4.INVOICE to prescript - WHAT to expect

✓ Your hourly or daily rate will be confirmed in advance by Prescript in your Locum Booking Confirmation

✓ The rate will be + GST

✓ Any tax or super payments are your responsibility.

✓ I will confirm the process / weekly rhythm with you in advance

✓ I will ask you about your current business structure

✓ Please note that only a Company - Pty Ltd or a Trust can invoice Prescript directly

✓ You will need to provide evidence of business insurance: Public and Products Liability (in your business structure name) + Professional Indemnity Insurance + Workers compensation insurance or Income protection

✓ If requested, we can share an invoice template that can be used, plus we offer an invoice drafting service before sending them to you for review

✓ Timesheets may be required to accompany your invoices, again Prescript will confirm the process / weekly rhythm with you in advance.

✓ Emails for invoices & timesheets: finance@prescript.com.au

ℹ️ Prescript will need to receive copies of the following insurance:

Public and Products Liability
• for at least $20,000,000 for each individual claim or series of claims arising out of a single occurrence
• public & product liability insurances are issued in the name of your business structure, not in your personal name.
• Must be purchased by the business (or contractor) and the business must advise who is working in the practice and the nature of the healthcare provided

Professional Indemnity Insurance
• for at least $10,000,000, for any one claim or series of claims arising out of a single occurrence
• provided to individuals (will be in your name as a doctor)

Workers compensation insurance or Income protection
• (this may be included in your standard medical indemnity coverage)

ℹ️ Prescript does not pay invoices from business structures that are Sole Trader, Partnership or some Trusts. If this is applicable to you, you can choose instead to use our payroll partner.

The above is not an exhaustive list, for example, we have not gone through VMoney for NSW Health VMOs. The best thing to do is to talk to your Prescript Recruitment Partner or me about the payment options for your locum position. We are here to help.

FAQ

Please note: Prescript cannot provide any financial advice, or advice on business structure, insurances, tax or super.

FAQ - WHAT INSURANCES DO I NEED?

We always recommend that you obtain your own advice about appropriate medical indemnity cover from an insurance provider.

If you are using a business structure for invoicing a health service (or Prescript) directly, you may be asked to provide evidence of Public and Products Liability + Professional Indemnity Insurance + Workers compensation insurance or Income protection. Again, get advice so you have the right protection in place.

FAQ - CAN I INVOICE AS A SOLE TRADER?

Prescript cannot provide any advice on a business structure. We can pass on the requirements of health services we work with, and many prefer to deal only with a Company - Pty Ltd or a Trust. This means for locum positions at those clients, invoicing as a sole trader is not an option.

Some health services will accept invoices from a Sole Trader (this is becoming less available). There can be tax and super obligations for the health service when you invoice as a sole trader – for example, you may be an employee for superannuation guarantee purposes. This means your daily or hourly rate may be inclusive of super.

FAQ - I AM VISITING FROM OVERSEAS - DO I NEED AN AUSTRALIAN BUSINESS STRUCTURE?

If you are working in Australia for no more than 183 days // 6 months of any given 12 month period you will most likely be able to invoice using your overseas registered business.

Insurance coverage will need to be confirmed in accordance with the health service you are providing the service to.

An example is that sometimes Australian/NZ trained doctors living overseas decide to do a one-off locum. They can fill in a “Statement by a supplier not quoting an ABN” form from the ATO, and this means you can locum with less of a bureaucratic burden.

Temporary ABN waivers need to be approved by health services in advance (ask first!) and you may need to provide an accompanying letter from your accountant saying you are meeting your tax obligations in your country of residence.

About Hugo Scales

Please allow me to introduce myself. I am Prescript's Finance and Payments Manager and work with the team, our health services and doctors to ensure invoicing, billing, and financial administration runs effectively for all parties involved.

I ensure doctors are paid correctly and promptly, always happy to answer your questions and talk through the variety of different payment methods available. I also maintain a close working relationship with our valued clients and guarantee smooth processes are in place with their various procedures and requirements for settling accounts.

Relationships and rapport are not just a healthy way of doing life; they are critical to my functionality in making what we provide, and those we provide it to, rewarding and sustaining!

I wasn't always in finance! I went from Year 12, and too many school theatre productions at the expense of grades, into four years of theatre arts study. This dream of being a jobbing actor, if not a hugely successful superstar, guaranteed me intimate knowledge and skills in the world of waitering, bartending and odd jobs for the next ten years. Oh, and some acting gigs just to keep me hungry, literally and creatively. This career did get me to the USA, where I ultimately transferred to behind the scenes as a Film Production Coordinator in Los Angeles.

Returning to the relatively normal world of Sydney 10 years later, I became involved in finance, sales and bookkeeping. Small, more personal concierge services like Prescript Recruitment suit me by far the most.

So I bring some of the personality traits of what was a semi-public life into the areas of work I now inhabit. I believe my open, or not too guarded, demeanour instils trust and confidence in most folks I deal with.

I look forward to working the Prescript magic for the many doctors, hospitals and clinics I have yet to meet and help!

There are three ways to contact Hugo:

  1. Call Hugo on 1300 755 498

  2. Email hugo@prescript.com.au

  3. Click to ‘Connect with Prescript’

 
“Prescript are medical recruitment specialists.”

At Prescript we’re known for helping solve the regional doctor shortage in Australia.

Every day we’re focused on two clear outcomes - Helping hospitals find doctors that create departments and clinics that run better, have more capacity and less stress. And placing Doctors in jobs that leave them feeling highly valued, rewarded and, most importantly, enjoying what they do.

We believe that when we get these two crucial things right, it has a huge impact on the regional doctor shortage and the healthcare of communities across Australia.

There are three ways to contact us:

  1. Call 1300 755 498

  2. Email contact@prescript.com.au

  3. Click 'Connect with Prescript'

 

We’d love to hear from you!

“We’re known for solving the regional doctor shortage, leaving doctors loving what they do and regional communities feeling like they have the best doctors in town.”
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