Privacy Policy

Last updated: 1st July 2025

Prescript Recruitment Pty Ltd respects your privacy and is committed to managing your personal information in accordance with the Privacy Act 1988 (Cth), including the Australian Privacy Principles (APPs). This Privacy Policy outlines how we collect, use, disclose, and protect your information.

1. Who We Are

Prescript Recruitment is a specialist medical recruitment agency that works with doctors and healthcare services across Australia. We collect and handle personal information as an APP Entity under the Privacy Act. In some cases, we may also act as a contracted service provider to government agencies, which may involve different privacy arrangements.

2. What Personal Information We Collect

The personal information we collect depends on your relationship with us:

2.1 Workseekers (Doctors)

  • Contact details

  • Work history, qualifications, AHPRA registration

  • Preferences for job type and location

  • Banking and ABN details (if contracting)

  • Health/immunisation information (where required for placements)

  • Police checks, Working with Children Checks

2.2 Clients (Healthcare Organisations)

  • Contact details

  • Team and role structures

  • Job specifications and rates

  • Notes on historical engagement

2.3 Referees

  • Contact details

  • Authority to provide a reference

  • Reference content

3. Why We Collect Personal Information

We only collect personal information when it is reasonably necessary for our recruitment and business operations. Common purposes include:

  • Placing doctors into roles

  • Credentialing and compliance

  • Client relationship management

  • Reference checking

  • Marketing (with consent)

  • Legal and regulatory obligations

4. How We Collect Personal Information

We collect information in various ways:

  • Directly from you via forms, phone, email or website

  • Through referees, background checks or credentialing processes

  • From publicly available sources (e.g. AHPRA, LinkedIn)

  • Through electronic communications and online interactions

We will never collect more information than is necessary or retain data without purpose.

5. Use of Your Personal Information

We use your personal information only for purposes related to:

  • Recruitment and placement services

  • Client engagement and marketing

  • Compliance with legal and contractual obligations

We do not sell your data. We only use or disclose your information for the reason it was collected or as permitted by law.

6. Direct Marketing

We may contact you to share roles, insights, or opportunities. You can opt out at any time by contacting us or using the unsubscribe link in our emails.

7. Storage and Security

We store your data securely using encrypted cloud-based systems. Security measures include:

  • Password protection

  • Staff training

  • Access controls based on need-to-know

  • Secure disposal of outdated records

We retain your data only for as long as it is required for legal or operational purposes.

8. Disclosures to Third Parties

We may disclose your personal information:

  • To clients and health services as part of role placement

  • To referees and credentialing providers

  • To service providers (e.g. cloud software, payroll services)

  • When required by law

9. Overseas Disclosures

Some of our technology providers may store or access data from servers located overseas (e.g. USA, Spain). These providers may have access for maintenance and support purposes. Where feasible, we take reasonable steps to ensure these recipients do not breach the APPs.

10. Access and Correction

You may access or request correction of your personal information at any time.

To do so, please contact our Privacy Officer:

James Hill
james@prescript.com.au

We may need to verify your identity before providing access or updating records.

11. Complaints

If you believe we have mishandled your personal information:

  1. Contact us directly via the Privacy Officer listed above.

  2. We will acknowledge your complaint within 5 business days.

  3. We aim to resolve complaints within 30 days.

  4. If unresolved, you can contact:

Office of the Australian Information Commissioner (OAIC): www.oaic.gov.au

You may also contact our industry body, RCSA, for matters involving professional conduct.

12. Updates to this Policy

We may update this policy to reflect changes in the law or business operations. The latest version will always be available on our website.

Disclaimer

This Privacy Policy provides a general overview of how Prescript Recruitment Pty Ltd manages personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

If you are located in the European Union or the United Kingdom, we will manage your personal information in line with the General Data Protection Regulation (GDPR) where applicable. If you are based in New Zealand, we will comply with relevant provisions of the Privacy Act 2020 (NZ).

While we take reasonable steps to ensure the accuracy and completeness of this policy, the information contained herein does not constitute legal advice. It is intended for general informational purposes only.

Prescript Recruitment may update this Privacy Policy periodically. The most current version will always be available on our website. We encourage you to review it regularly.

If you have any questions about how your information is handled, or if you would like to exercise your privacy rights under applicable laws, please contact our Privacy Officer at james@prescript.com.au. If you require legal guidance, we recommend consulting an independent privacy or legal professional.